Customers are becoming more economically conscious when it comes to using their printer or copier, which means I’m getting asked more often about how to minimize printer cost per page.
During the buying process, customers are not just concerned with the sticker price anymore, they’re also concerned with how much it will cost to use the machine. In other words, they want to know the least expensive way to use it to arrive at an affordable printer cost per page.
If you fall into that category, and who doesn’t want to save money these days, then this article is for you. I will go over a few best practices so you can save money on your printing.
Personal printing at work is becoming a growing concern for business owners, and with good reason. There are a number of arguments as to why personal printing is bad for business.
When employees do their own personal printing at work, it racks up unnecessary costs – such as money spent on paper, on toner, and on maintenance due to the machines running more frequently than they need to.
If you’re an employee yourself, you may not think printing the occasional event ticket or boarding pass is a big deal. However, if there’s a whole office of people printing the occasional personal item, it adds up over time.
As a manager or employer reading this, you are probably looking for the most effective way to enforce a personal printing policy at work. In this article I will give you a few options to consider, and then you can decide which is best for your specific business.
We lease copiers for any small business because is an excellent tool that allows you to get a copier in your office today. One that you may not have otherwise been able to purchase outright.
If you are using a Copier you bought over the internet or from a Super Store (Staples) you may actually save money because the Toner is so much less expensive with a Commercial Copier.
If you have found the best copier for your needs, but you can’t afford the lump sum to buy it today, the next best option is to lease it.
I can tell you from experience that the biggest problem copier owners in NJ have to worry about is voltage surges. They are a common occurrence, and often not covered by extended warranties.
Damage from voltage surges is considered human error, because it could have been prevented by taking the right precautions, such as using a surge protector. It’s the same reason why warranties on most electronics do not cover accidental damage.
If and when a voltage surge occurs, and you do not have a surge protector for your copier, you will know if it has caused damage because there will be an error message on your computer screen.
People ask me all the time whether to purchase new or used office equipment, and in every instance I tell them it all depends on the situation.
Used office equipment is incredibly appealing because you can pick up an off-lease copier or multifunctional machine for half the cost of a new piece of equipment. That’s because copiers do not hold their value very well over time. They hold their value better than computers, but just like a car they begin to lose value as soon as they’re driven off the lot – so to speak.
Although the upfront cost is cheaper, it does cost the same amount to service a used machine as it costs to service a new one. That brings us back to what I said at the beginning of this post – buying used office equipment depends heavily on the situation. There’s a significant difference between buying used equipment from a business or individual who no longer needs it, and buying used equipment from a reputable dealer.
When it comes to acquiring office equipment most customers I talk to are only aware of two options – either lease the equipment or buy it outright. Office equipment rental is not something a lot of people consider simply because they don’t know the option is available.
Office equipment rental is an attractive option for a variety of reasons. Dean Office Solutions is proud to be one of the few dealers in the New Jersey area that rents office equipment, and we’re happy to explain why you may want to consider renting as opposed to leasing or buying.
All electronics eventually reach the end of their lifecycle, this is especially true for office equipment. Something new and better always comes along that can get the job done faster and more efficiently. The question inevitably arises — what should you do with equipment that has either broken down or been replaced by a newer machine?
Old and unwanted electronics, including printers, copiers, and multifunctional machines, should never be put out with the trash. Due to the chemicals in the equipment, it’s not environmentally friendly for electronics to end up in landfills. Secondly, the parts can be salvaged and turned into new electronics.
Having your printer, copier, or multifunctional machine go down when you need it most can be infuriating. The only thing worse is the thought of having to lug your machine into a repair center to have it fixed.
We believe that should become a thing of the past, which is why we offer fast on-site printer repair services to all customers. Whether or not you originally purchased or leased your machine from Dean Office Solutions, we’ll be happy to come to your office to repair it.
When shopping for a new piece of equipment, you’ll notice many multifunctional machines still come with the ability to send and receive faxes. You can also buy separate fax modules to add on to machines that don’t have one. However, many still question the importance of a fax machine.
The truth is, if faxing was obsolete, companies wouldn’t still be producing brand new multifunctional machines with fax capabilities. A lot of people are surprised to learn faxing is still a common practice in today’s business environment. Sure, not as common as it used to be, but it’s still around,
Email has largely taken over when it comes to sending and receiving documents, which is understandable because it is faster and more convenient. Faxing is not used as much as it was in the 1980s, but you don’t want to be stuck without the ability to send faxes if and when you need to. Yes, that is a problem that could come up depending on what types of clients or customers you work with.
Believe me, I’ve seen it all, and I’ll go over a few examples for you in the next section.
Managed print services can help your business by allowing you to gain more control over everything from your printing equipment, to your document output, to supplies and service.
Do you feel like too much of your work day is wasted on document-related practices? Is productivity suffering from outdated and inefficient printing practices?
With managed print services you can restore a sense of structure to your document environment. In addition to reducing printing costs and boosting productivity, these services can help you keep up with solutions to today’s evolving technological challenges.